The moment that sparked VendorLog
It starts the same way every time.
Your finance manager leaves for a new opportunity. A week later, a vendor renewal lands on someone's desk. The new hire asks the obvious question: "Why do we pay $50,000 a year for this?"
Silence.
The rationale for choosing that vendor? Gone. The negotiation history that secured a 15% discount? Gone. The relationship context with the account manager who actually gets things done? Gone.
This isn't a rare occurrence. It's happening right now at thousands of mid-market companies—every time someone in finance or operations walks out the door.
The problem we're solving
Mid-market companies (50-500 employees) now average 536 SaaS applications and spend $4,830 per employee on software—numbers that grow 20% year over year.
But here's what the industry doesn't talk about: 20-30% of that spend is wasted due to a problem that has nothing to do with the tools themselves.
It's institutional memory loss.
When the people who manage vendor relationships leave, they take critical knowledge with them:
- Why was this vendor chosen over alternatives?
- Who owns the relationship now?
- What discounts were negotiated, and how?
- Are employees satisfied, or just undertrained?
Without this context, companies fall into predictable patterns: duplicate subscriptions, missed renewal windows, lost negotiating leverage, and—perhaps worst of all—replacing expensive tools when a training investment would have solved the problem.
Our approach
VendorLog isn't another cost-cutting tool that treats vendor management as an expense to minimize.
We believe the goal isn't to spend less on software. It's to invest wisely in the right tools.
That's why we built VendorLog as a vendor relationship intelligence platform—the institutional memory that survives employee turnover.
We capture what matters:
- Selection rationale and decision context
- Relationship ownership and contact history
- Negotiation details and discount terms
- Employee satisfaction and usage patterns
We surface what's actionable:
- Renewal alerts prioritized by vendor health
- Training gaps masquerading as tool problems
- Opportunities to maximize value from existing investments
We preserve what would otherwise disappear:
- A living record that new hires can learn from
- Context that makes handoffs seamless
- Knowledge that compounds over time instead of walking out the door
Built for the mid-market
Enterprise companies have dedicated procurement teams, six-figure vendor management platforms, and the resources to rebuild institutional knowledge after turnover.
Mid-market companies don't.
You're managing hundreds of vendor relationships with lean teams, wearing multiple hats, and feeling the pain every time someone leaves. The enterprise tools (Zylo, Productiv) are too expensive and too complex. The automation tools (Torii) track spend but don't capture relationships. And spreadsheets become outdated the moment you save them.
VendorLog bridges this gap: enterprise-grade vendor intelligence at mid-market prices and simplicity.
We partner with your existing accounting systems (QuickBooks, Xero, NetSuite)—not compete with them. They pay the bills accurately. We optimize the relationships strategically.
Our mission
To ensure that when your finance manager leaves, your vendor knowledge stays.
Every company deserves institutional memory that doesn't depend on any single employee. Every new hire deserves context that helps them succeed from day one. Every renewal decision deserves the full history of what's worked, what hasn't, and why.
VendorLog is the permanent log of vendor knowledge that makes this possible.
Join us
We're building VendorLog for finance directors tired of starting from scratch, CFOs who want optimization instead of blind cost-cutting, and operations leaders who know that vendor relationships matter.
If that sounds like you, join the waitlist and help shape what VendorLog becomes.
Because the next time someone asks "Why do we use this vendor?"—your company will have an answer.